Change Order & Progress Billing System

Bill completed work, control retainage, and see what is still unpaid.

The Change Order & Progress Billing System is an Excel-based construction billing workbook for managing change orders, schedule-of-values billing, percent complete, retainage, invoice status, cash collections, open accounts receivable, and past-due exposure.

It gives contractors one organized place to connect approved scope changes with what has been earned, billed, collected, retained, and left outstanding.

What this system helps you do

• Track draft, submitted, approved, rejected, and void change orders
• Record change-order revenue, estimated cost, expected profit, and expected margin
• Build a schedule of values by project and billing line
• Calculate revised contract value after approved change orders
• Track prior gross billing, current percent complete, gross earned to date, and current billing
• Calculate retainage and net current billing
• Record invoice dates, due dates, payments, open receivables, and days past due
• Identify unbilled earned revenue, collection risk, and unusual billing positions
• Review billing and cash collection across all jobs from one dashboard

Included worksheets

• Start Here — setup instructions and color guide
• Jobs — contract, retainage, payment terms, billing method, and project dates
• Change Orders — scope description, status, revenue impact, estimated cost, and billing readiness
• Schedule of Values — revised value, percent complete, earned value, retainage, and current billing
• Billing Log — invoice status, due dates, collections, open A/R, and past-due tracking
• Billing Control — earned versus billed position, cash collection, retainage, and project alerts
• Dashboard — revised contracts, net invoicing, cash collected, open A/R, and billing-cycle checklist
• Lists — editable project, change-order, invoice, and billing statuses

Built for

General contractors, subcontractors, specialty trades, project managers, billing administrators, operations managers, and construction businesses using progress billing, milestone billing, fixed-fee billing, or time-and-material invoicing.

What you receive

• Downloadable Microsoft Excel workbook (.xlsx)
• Quick Start Guide
• License and use terms
• Sample jobs, change orders, schedule-of-values lines, and invoices

Compatibility

• Designed for Microsoft Excel 2021 and Microsoft 365 desktop
• No macros
• Yellow cells identify user inputs
• Gray cells contain formulas and calculated results
• Color-coded alerts identify collection and billing-position risks

Important

This workbook is an operational billing-control tool. It is not an accounting system, payment application certification, lien-waiver service, legal notice system, or substitute for contract review. Confirm billing formats, retainage rules, supporting documentation, lien requirements, certified payroll obligations, and customer-specific procedures before use.

Single Business License

For use within one business by that business and its employees. This license does not permit resale, public sharing, or distribution to separate businesses, customers, consulting clients, or outside organizations.

This workbook is also included in the Contractor Operations Pro Bundle. Explore all Contractor Operations Systems.

Put the workflow into practice

See how change-order approval, billing and cash collection fit alongside the job forecast. Read how to track contractor job costs from estimate to final bill.